twilightfair

Fair News

Fair Update - June 2019

Contacts

Convenor & Stalls – Cathryn (Cat) Atkinson – This email address is being protected from spambots. You need JavaScript enabled to view it.
Communications & Supporters – Laura Skillen – This email address is being protected from spambots. You need JavaScript enabled to view it.
Logistics & Programming – Kelly Toghill – This email address is being protected from spambots. You need JavaScript enabled to view it.
Class Art Project – Ally Minatsis – This email address is being protected from spambots. You need JavaScript enabled to view it.
Silent Auction & Raffle – Laura Skillen – This email address is being protected from spambots. You need JavaScript enabled to view it.

Programming

Stage program

  • To be managed by Marie Morrow
  • Performers to include the Parent Band, student performers and local performance groups
  • If you are interested in performing, please speak with Kelly or Marie

Amusement rides
A broad range of rides to be booked, targeting various age groups

Activities and attractions
We are looking to incorporate several interactive sites/attractions like the Haunted House and some Craft activities

Communications

The communications plan for this event includes several school and public platforms, including online/social media, print and outdoor.

Branding:
The branding for the event has been updated due to the event taking place during the day. Avoid any references to the ‘Twilight Fair’ and associated branding.

Key Messages:

  • Community. The Fair is for our school and the surrounding area to come together in an inclusive celebration of Ivanhoe Primary School.
  • Fundraising. The largest fundraising event held by IPS, everything that goes into producing the fair is invested back to the school.

Supporters & Friends of the Fair:

What Does it Mean to ‘Support’ the Fair?
Any way that a business can reduce the operating costs of the fair is considered support. For example:
• Printing services at mate’s rates.
• Catering supplies (take away containers, napkins, etc.) at cost.
• Equipment hire at a BOGO rate (hire two, get one free).
• Cash to lower external costs – e.g. Ride Support, PhotoBooth costs

The Fair is specifically seeking donations for premium goods and services to be advertised and awarded in our Silent Auction or Raffle. Businesses who donate prizes are a 'Friend of the Fair' and will receive brand exposure via promotion of the Silent Auction and Raffle.

Highly sought after prize items:
Family admission for area attractions • Family meal at a restaurant • Sports equipment or lessons • Jewellery and designer apparel • New electronics or small appliances • Pairs of tickets to sport or arts events • Household services (cleaning, landscaping) • Gift vouchers/certificates for local shops

Stalls & Vendors:

The 2019 Fair has a new method of running, making it less stressful for school families.

  • Some class stalls will be coordinated and run by more than one class
  • If you have more than one child at the school, you ARE NOT expected to volunteer for every stall run by your children's classes
  • There will be a market stall section of outside vendors
  • Student stalls will still be available (contact Cat – This email address is being protected from spambots. You need JavaScript enabled to view it.)
  • External food vendors are being invited and will be charged a site fee
  • The teachers are being encouraged to lend us a photo of themselves as a toddler! What a fun guessing game that will be. Do you think you would know who is who?
  • Yes – there will be a bar!
  • Yes – the Principal AND Vice-Principal will be dunked on the dunking machine!

Class Art Project:

Each class will be producing an art piece for the Art Auction. This will be coordinated by Ally Minatsis and require a volunteer or two from each classroom to work with the students to get the piece done. Ally will be able to provide ideas and help with purchasing materials.

Donations wanted: (starting in Term 3)

Books, Toys (in good working condition, no soft toys), Corks, Wine, Chocolate, Cakes, Sauces, Preserves, Haunted House decorations/props, Auction/Raffle items

What stall is your class running?

  • OHSC curry
  • FH - toys/lucky dip
  • FC - toys/lucky dip
  • FM - toys/lucky dip
  • FR - silent auction/raffle
  • FDL - popcorn/fairy floss
  • 1Z - craft - rocks, plaster?
  • 1S - dunking machine
  • 1M - cakes/café
  • 1K - cakes/café
  • 2H - ice cream
  • 2W - snow cones
  • 2R - info/tickets
  • 2L - photo booth
  • 3HK - body art
  • 3U/S - Coffee/cafe
  • 3C - body art
  • 3O/L - chocolate trailer
  • 4L - books
  • 4M - books
  • 4T - silent auction/raffle
  • 4F - silent auction/raffle
  • 5T - BBQ and drinks
  • 5B - BBQ and drinks
  • 5M - BBQ and drinks
  • 6P - wine lucky dip
  • 6C - haunted house
  • 6H -haunted house

Do you Own or Operate a Business? The Fair Wants You!

Production of the IPS Fair is well and truly underway. We all know the workforce behind this event is entirely volunteer-driven. However, the Fair also relies on generous support from the business community when producing the Fair.

While Fair receives support from businesses that are based in or service Ivanhoe, it is important to the Fair Committee to utilise businesses owned/operated by IPS families.

So, how can your business get involved with the fair?
There are several opportunities and benefits of your business getting involved with the fair:

  • Your business contributes goods or services in kind. The less it costs to produce this event, the more money goes back into the school. 
  • Donating quality goods or services as prizes in the silent auction or raffle. The combined revenue of the auction and raffle account for nearly half of the funds raised. These donations hold a great deal of value to the Fair and are always welcome.

How can your business benefit?
At a minimum, your business/brand logo will receive noteworthy exposure via the event program and a link your business included School Fair’s website. Contributions with a value of $1,500 or more will have more opportunities for brand promotion over the course of this school year.

Want to know more?
For a confidential discussion regarding your business supporting the IPS fair, please contact Laura Skillen, IPS Fair Supporter & Marketing Coordinator at This email address is being protected from spambots. You need JavaScript enabled to view it..

How to volunteer with the fair

The Ivanhoe Primary School Fair is a wonderful, fun-filled day for everyone that happens with the fantastic support of our school community.

Do you have some time, talent or a business and want to help your child's school?
If so, we need you! Volunteer as much or as little as you can - during or outside school hours - it is up to you.

Some of the many tasks include:

  • Fair planning committee - meets regularly in the evening
  • Managing a stall - with the support of the fair committee and class reps
  • Corporate supporters - a unique platform to support your school + promote your business
  • Donations - quality goods and services for silent auction or raffle
  • Various roles to keep the fair running smoothly on the day - Saturday 16 November

Get in touch: contact Cat Atkinson: This email address is being protected from spambots. You need JavaScript enabled to view it. for further details.

An information evening for stall holders will be held Thursday 2nd May.

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